Policy 64

University of Wisconsin-Parkside
Cash Handling
Policy #64

Scope/Purpose:

The University of Wisconsin-Parkside has many areas on campus that collect cash for a variety of reasons. Cash collections and change funds are handled in many departments at UW-Parkside. In all departments and areas of the University, approved procedures are used in the collection, recording, safekeeping and deposit of funds, whether they are University funds or Agency funds.

The following procedures have been developed to:

Ensure compliance with state law

• Reduce the levels of risk associated with the collection, receipt, storage, and reporting of cash transactions
   
• Safeguard and maintain physical security of fiscal assets of the University

In addition to general University procedures, each department has internal business processes for cash handling procedures that apply uniquely to the department. Activities on campus that are under contractual agreements with, and under the control of, outside vendors are the only areas exempt from this Cash Handling Policy.

Cash handling in the University Advancement and Alumni Relations is completed by employees    of the University of Wisconsin-Parkside with partial funding provided by the University of Wisconsin-Parkside Foundation. The University of Wisconsin- Parkside Foundation is a separate independent organization classified as a functionally integrated Type III supporting organization under the Internal Revenue Code Section 4943(f)(5) and Treasury Regulations Section 1.509(a)-4(i)(3)(ii). The Foundation operates under standards set by the Council for the Advancement and Support of Education, the National Association of College and University Business Officers, and the American Institute of Certified Public Accountants.

Cash handling training is required by employees with role responsibility. Cash handling training must be completed prior to cash handling by self-enrolling in the cash handling course within Canvas; departments may also contact the Cashiers Office. The cash handling procedures are defined in the training.

STUDENT ORGANIZATIONS AND CLUBS

Student organizations and clubs must follow the cash collection policy of the University of Wisconsin-Parkside.

EXCEPTION TO POLICY

Any exception to the aforementioned policies must be approved by the Chancellor or the Chancellor's designee by submitting a request for exception through the Controller's Office.

 

*Revised: Fall 2022