Fiscal Year End Processing

May 17 - Last day for encumbering funds for FY24  - This cut-off date is mandated by the State Department of Administration. Requests must be fully approved at all levels in ShopUW+ and complete documentation must be attached.

May 17 - Last day for submitting E-Reimbursements - E-Reimbursements must be completed by end of business day May 17th to ensure the best chance that the charges are applied to FY24 funding.

June 12 - Last day for Journal Entry requests.

June 14 - Last day for submitting invoices against existing Purchase Orders - Including FY24 Blanket Orders.

June 14 -ShopUW+ Deadline - Last day for all catalog purchases made through ShopUW+ - Purchases must be placed by end of business day June 14, 2024 to ensure the best chance that the charges are applied to FY24 funding. 

June 14 - Last day for FY24 budget transfers that need UWSA approval.

June 21 - Last day for processing all payment methods - including non-cataloged requisitions under $5,000. Requests must be fully approved at all levels in ShopUW+ and complete documentation must be attached.

June 24 - Last PCard transactions posted in SFS.

June 24 - 26 – PCard Holders can reconcile transactions.

June 25 - Last day for Departmental Cash Receipts accepted by the Cashier's Office.

June 27 - Last day for Departmental Check Receipts accepted by the Cashier's Office.

June 27, 12:00 pm: End of PCard reconciling and approving - All transactions will be closed and funding cannot be reallocated in SFS.

July 3 - PCard transactions from 6/24 or after - Will be available for reconciliation and approval for FY25.

 

Direct questions to the area listed below:

Accounts payable:  AP.Office@uwp.edu

Travel and e-reimbursement:  amahn@uwsa.edu

COST Tickets: COST-BS@uwp.edu

Purchasing and procurement card: procurement@uwss.wisconsin.edu

Journal entry, direct retro: Controller.Office@uwp.edu

Budget:  budget.office@uwp.edu

Departmental deposit:  Cashiers.office@uwp.edu