Alumni and Special Events Manager
Position Is Open Until Filled

The Alumni and Special Events Manager reports to the Vice Chancellor of Development and is the primary partner in the development and scheduling of alumni and community events. Events include but are not limited to Homecoming, Commencement, Parkside Day, and other Advancement hosted events.  

Partnering with university leadership, alumni foundation, and athletics this role guides alumni and donor interaction across campus. Engagement work includes managing 25-50 donor portfolios related to events, sponsorship, and Alumni. 

Job Description: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/standard-job-description-library/?jobID=29715

• Bachelor's degree 
• At least 3 years of experience with fundraising, alumni relations, event planning or related role
• Ability to work occasional evenings and weekends 

The ideal candidate will possess exceptional communication skills and donor relations experience  

Physical Demands of the Job:

• Ability to remain seated or stand for extended periods during meetings, office work, and events. 
• Capability to lift and carry event materials, such as signage, decorations, and supplies, weighing up to 25 pounds.
• Mobility to navigate event venues, both indoors and outdoors, and move between various campus locations.
• Dexterity to set up and operate event equipment, such as projectors, microphones, and display boards.
• Visual acuity to review event plans, donor records, and promotional materials.
• Sufficient hearing to engage in conversations with donors, alumni, and colleagues in dynamic or crowded settings.
• Flexibility to work evenings and weekends as required for events or donor-related activities.
• Ability to travel locally or regionally to meet with donors, alumni, and community partners.
• Adaptability to work in varied environmental conditions, including outdoor events in differing weather. 

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/

Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/  

HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter
• Resume

Review of Applications

Applications received by 1/13/2025 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.