Administrative Specialist
Position Is Open Until Filled
Code: 21785 Posted: 04/02/2025
About the University of Wisconsin-Parkside
Since its founding in 1968, the University of Wisconsin-Parkside has been a trusted partner for the region’s higher educational needs, empowering students to thrive, advancing applied knowledge, and developing talent for the future. The university offers undergraduate and graduate degrees, as well as certificates and pre-professional programs, designed to foster personal and professional growth through real-world and impactful learning experiences. With over 30,000 alumni—nearly 60 percent of whom were the first in their families to earn a degree—UW-Parkside reflects and celebrates the vibrant diversity of our world. Our beautiful campus, located in the dynamic Chicago-Milwaukee corridor, offers unmatched access to world-class internships, professional networks, and endless career-building opportunities, placing students at the center of it all.
UW Parkside is a great place to start or enhance your career and is part of the UW System. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer good benefits and an opportunity to get involved in community projects and employee engagement activities. We are certainly proud of its diverse student body in the UW System. We work together to help our students, staff and faculty thrive. Find out why Parkside is where you belong.
Position Title: Administrative Specialist
Employment Type: Full Time Academic Staff Appointment
Reports To: The Director of Professional and Continuing Education
Full Time Pay Range: $55,000 - $63,000
The Administrative Specialist is a critical role within the Professional and Continuing Education (PCE) department, ensuring efficient financial management and operational support. Reporting to the Director of Professional and Continuing Education, this position is ideal for professionals who enjoy a collaborative and dynamic work environment where financial planning, budget oversight, and administrative coordination intersect.
This is an exciting opportunity for professionals with strong financial acumen, analytical thinking, and administrative expertise who want to grow professionally and contribute to the success of continuing education and lifelong learning programs.
Essential Job Functions
- Assists, recommends, and advises director and staff on financial and HR related tasks
- Analyze data and trends
- Implements and executes established operational policies and procedures
- Schedule logistics and secure resources
- Contribute to the day-to-day unit operations
- Annual and quarterly budget reports
- Serves on committees and attends meetings, representing the interests of the PCE unit
Qualifications
Required Qualifications:
- Bachelor’s Degree in Business Administration, or related field.
- Minimum three years of administrative and financial management experience.
- Experience managing department budget and grants
The ideal candidate will also have experience with Workday, CRM experience or similar technology platforms, and experience presenting to leadership and partners.
Professional and Continuing Education is department within the university providing lifelong learning opportunities for professionals, adult learners, and community members. Offerings include certificate programs, professional development courses, workshops, and online learning options. The department often collaborates with businesses, government agencies, and industry leaders to deliver flexible, career-focused education that enhances skills, supports workforce development, and fosters personal growth.
Salary and Benefits
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/
Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/
Application Process
HOW TO APPLY:
Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.
STEP 1: Please select the applicable link below:
External Applicants: (NOT currently employed by the University of Wisconsin System)
Internal Applicants: (Currently employed by the University of Wisconsin System)
STEP 2: Submit application materials
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:
Please be sure you have included:
- Cover Letter
- Resume
Review of Applications
Applications received by 04/16/2025 are ensured full consideration. Position open until filled. Applicants must be authorized to work in the United States.
You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.
Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.
In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.
Legal Notices and Important Information
Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.
It is the policy of UW-Parkside to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations at any stage of the recruitment process because of a disability, please let us know. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations to a person's disability.
Contact
Amber Marzette
marzetta@uwp.edu
