Supplier Information

PROMPT PAYMENT REQUIREMENTS

By state statute, properly submitted supplier invoices must be paid within 30 days of receipt, providing goods and/or services have been delivered, installed (if required), and accepted as specified.

If the University does not timely pay the amount due on an order or contract, we will pay interest on the balance due from the 31st day after receipt of a properly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.

Additionally, if the University does not notify the sender of the invoice within 10 working days of receipt of an improperly completed invoice we will pay interest on the balance due from the 31st day after receipt of an improperly completed invoice or receipt and acceptance of the property or service under the order or contract, whichever is later.

PROPERLY PRESENTED INVOICES

An invoice must be presented to COST or Accounts Payable in order to be properly presented.

Regardless of the DUE DATE of the invoice, state statute gives us 30 days to pay from proper presentation.

The supplier must be in ShopUW+. The time it takes to get the supplier in ShopUW+ may complicate the timing

Please ensure that suppliers send their invoices to AP.Office@uwp.edu for payment.

TRACKING PAYMENT INFORMATION

Payments originating from Accounts Payable can easily be tracked on WISER and Payable status can be reviewed from the invoice in ShopUW+.

You can contact your COST Representative for more information.

Our campus uses ShopUW+ as part of the University of Wisconsin System's integrated purchasing platform. The ShopUW+ Supplier Portal is the single point of entry for suppliers to update information and receive invitations to sourcing events.

Any supplier requests should be routed through your COST Representative using the COST ticket in BP Logix.

All invoices should be sent directly from the supplier to Accounts Payable for processing. Ensure your supplier has the Purchase Order or Requisition number included on the invoice. This facilitates timely processing of invoices.

Invoices received in Business Services that are not already in ShopUW+ will be routed to your COST Representative for receiving in. Receiving In is the process whereby the department affirms that the item arrived or the service was performed. Receiving In replaces Positive Approvals.